PowerPoint Presentation

PREPARING FOR DAY ONE

and safety of returning employees (cleaning, changes to spaces, amenities, provisions etc.). This should be a shared responsibility and commitment between owners, building managers and tenants

• Instructions on how to prepare for arrival • Suggestions for commute alternatives • Overview of what to expect when returning employees arrive • New entrance protocols for employees and visitors

• What will be available or supplied, especially food and beverages • What will not be provided, e.g., utensils, glassware, cups, etc. • Instructions on bringing equipment (laptops, chairs, etc.) back into the workplace and sanitization requirements • Changes to the work environment including room availability, relocation of desks, etc. • Modifications to internal and external meeting protocols, hosting of client events, and visitor access • New policies. A range of policy considerations are provided below NEW POLICIES AND PRACTICES Policies will be important in setting the expectation for employees. Many organizations have allowed flexibility into some of their policies, especially those related to time off, telecommuting and flexible work schedules. Upon setting the new organizational framework coming back into the workplace, organizations should consider what policies need to change or be reinstated. From the employee’s perspective, if policies have been adjusted for an extended period of time—for example, work from home—this may be viewed as the new norm. Organizations should revisit relevant policies and determine the right approach during the transition back to the physical workplace. Communicating the importance of company policies, including any recent updates, and how they map back to the organization’s vision, will be critical in establishing a climate of employee awareness and compliance. Policies for consideration might include the following: • Return to work policies • For non-essential roles, determine what work-from-home (WFH) policy should be followed • Protocols around a phased reintroduction of workers based on essential roles to reopen facility • Determine if and how to screen employees before they return • Guest and visitor policies. • Limiting access to certain categories of site visitors such as vendors, contractors, and brokerage tour groups • Restricting the general public’s access to the worksite • Restricting access to only certain workplace areas • Policies regarding temporary help in the event a subset of the full-time workforce becomes unavailable, including practices on accepting and training temporary workers • Employee travel policies • When employees should return to work • Considerations around at-risk groups • Exceptions and processes for parents/caregivers when schools are closed, or other caregivers are unavailable • Policies related to WFH environments • May include ergonomic instructions, stipends, purchase program for WFH tools and equipment

RECOVERY READINESS: TRI-STATE

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