PowerPoint Presentation

First page Table of contents Previous page 126 Next page Last page

PREPARING FOR DAY ONE

ENSURING BUILDING REOPENING READINESS Buildings should only be declared ‘ready’ for occupancy after: • All inspections are complete • Any required remediation is complete • Any repairs to equipment, building areas and systems are complete

• Communication made to tenants, vendors and contractors of updated policies and procedures to ensure the immediate and ongoing health and safety of all occupants, including the new policies and procedures for access Building Re-Opening Checklist Resources

BUILDINGRE-OPENINGCHECKLIST BUILDINGACCESSPOLICIES &PROCEDURES

BUILDINGRE-OPENINGCHECKLIST EQUIPMENTSTARTUP

BUILDINGRE-OPENINGCHECKLIST PREPARINGTHEWORKFORCE

BUILDING RE-OPENING CHECKLIST PRE-CHECKS

Needs Attention ü

Not Applicable ü

Complete ü

COMMENTS

HVAC -General

Complete ü

NeedsAttention ü

NotApplicable ü

COMMENTS

Complete ü

NeedsAttention ü

NotApplicable ü

COMMENTS

Needs Attention ü

Not Applicable ü

a Restore allmodified automation settingsmade to the systemprior to COVID-19 response b SetHVAC tonormaloperation settings

Complete ü

COMMENTS

SafetyofEmployees/Workers

DevelopPolicy

Signage

c SetBoilers and/orAssistedCooling systems tonormaloperation settings

Provide appropriatePersonalProtective Equipment (PPE) such asmasks,gloves, eye protection and coverallsbefore entering a building.ThisPPE equipment shouldhelp protectworkers againstmold andother contaminants thatmayhavebeen introduced during the inactiveperiod.

"Developmodifiedbuilding accesspolicies and procedures -Considerhowpandemic-related activitieswill impact alloccupants entering thebuilding - visitors, tenants, employees, vendors,deliveries and contractors -Consider all accesspoints andflowof traffic -ReviewShipping andReceiving sectionwithin DayOne andBeyond" "Businessoperations considerationsmight include: -Temperature scans for anyone entering the building -Flowof traffic topromote socialdistancing -Process to avoid crowding,potential for queuing -Reception/security/loadingdock check-in process tominimize close contact -Services:determinewhich services required to supportpandemic-related activities—self- performedoroutsourced—existingornew—are going tobeperformed and estimate their duration -Mail:notifypostal service and couriers to restartmail service -Contacts and escalations: establish a single phonenumber/email address tofield inquiries (manage and trackquestions, escalations, concerns, etc.)" Provide a cover letter to the survey,which explains the step that thepropertyhas taken to ensure everyone’s safe and comfortable return towork Tenants shoulddesignate a re-open representative(s) to coordinatewith the building

a Signage -Place signage inworkspace and common areaspromoting improvedhygiene practices, emphasizingbasic infectionpreventionmeasures, includingposting hand-washing signs in restrooms and common areas. -Consider signage for employees, reminding themonproperdisposalofPPE, such asgloves andmasks. 2 FireLifeSafety b Systemwasmost likely continuouslyoperational—arrange forFLS systems contractor to check system c Performfire extinguisher checks requiredby respective lawsor local codes prior to re-openingof site 3 Kitchen/Pantries Clean / sanitize all appliances and surfaceswithin the area, includinghigh touch areas (fixtures, light switches,handles,buttons) Turnon appliances thatwere turnedoff a Verifyoperation and check for any trouble indicators

d Sethotwaterheaters tonormaloperation settings

e Verifyoperation and conditionofwater in cooling towers

f If condenserwater systemhasbeen inactive for aperiodofmore than 7days, rundiagnosticswithwater treatment contractor g Forwastewater treatmentplants, return inspection and treatment schedule to normaloperation settings h Ensure appropriate testing in allhigh-risk locations,perASHRAE 188 standards forproperLegionella control 2 Ventilation a Complete a freshHVAC/IAQ reviewprior to re-occupancy.Sites should focusonmaintaining slightlyhigher fresh air ventilation rates andfiltration efficiency to the extentpractical b Change existingfiltersprior toflushing thebuilding,whichwill reduce the riskof spreading any contamination thatmaybepresent in thefilters that remained inplaceduring the shutdown.Refer tomanufacturer’s recommendations forfilter selection.Use thehighest efficiency ratedfilter recommended/allowedby themanufacturer (Ifpossible,MERV 13orbetter) and reference anyWHOguidelines. c Flushbuildingwith fresh airbasedondesign standards toLEED,BREEM, WELLbuilding standards, ifpossible, for aminimumof24hours and ideally for48 to 72hours After thebuilding isflushed,building engineers should: -Change the airfilters as an addedprecaution, followingmanufacturer's recommendations forfilter reconditions - Increase fresh air intake 3 AirCooledSystems d

b Training infitting,wearing, andusingPPE as well as safe removal, sanitizing anddisposal

Property/facility employees trainedon maintainingnecessarydistance from each other andwhen interactingwith tenants and contractorsperCDCguidelines Reviewbuilding/space re-openingoccupancy plans and adjust existing staff schedules accordingly andplan for additional staff as needed

e Developplan to address any staffingor third- party vendordisparity

Implement staggered staff schedules (hours, shifts, anddaysworked).For example, staggered start timesor implement alternating days/weeks formaintenance staff Providehand sanitizers anddisinfecting products availableon site forproperty and facilities team Inform/employees tonotuse eachother’s phones,desks,offices,orotherwork tools and equipment to the extentpossible Enactprotocol to clean anddisinfect all shared equipment, tools, radios, IT equipment and spacesbefore and after each shift, and if shared,before and after eachuse

Supply individuallywrapped stirrer and sweeteners

Temporarily increasequantityofdailypaper cups and lids

2 Communication

a Clean alloutdoor condenser coils

Verify theoperationofmakeup and exhaust

b Clean all indoor evaporator coilswith a cleaner anddisinfectant

Remove anddisposeof any spoiledproducts

c Check the refrigerant level

d Inspect thedrainpans and condensatedrains forobstructions

4 Restrooms

e Checkoutdoor fanmotors and indoorblower assemblies

Flush toilets tofillP-Trap

Lubricatemovingparts

Pourwater infloordrains

c Analyze the feedback receivedby tenants and customize yourpropertyguidelines accordingly

g Checkbelts for cracking andproper tension

INSPECTEDBY:

h Inspect all electrical controls,wiring connections and fuses.

Flow sink tofillP-Trapwithwater

Inspect and cleanor replace allfilters

5 Breakrooms

INSPECTEDBY:

Vacuum anddisinfect all return airgrills

DATE:

Plug in and turnon appliances

k Run ageneral system test to check forunusualnoises,odors andmeasure indoor/outdoor temperatures and systempressures asneeded 4 BuiltUpFanSystems

Turnon supplywater to appliances (coffeemakers, icemakers, etc.)

DATE:

a Cleanoutside airdampers and check forproperoperation

Checkoperationof each appliance Complete inventoryof food,beverage, andother itemswith vendingmachine vendorprior to re-opening site Provide adequate stockofhand sanitizer,disinfectantwipes, andother such products throughout thebreakrooms 6 Cleaning PerformLevel 1or2 cleaning anddisinfectionofworkspace, sanitize all workspace areas, includingoffices, conference rooms,breakrooms, cafeterias, restrooms, andother areas.See link toCushman&Wakefield recommended cleaningprotocolshere. Introduce andmaintain advanced cleaning anddisinfection standards, such as routine cleaning anddisinfectingofhigh-touch spaces and surfacesper cleaning specifications Identify and implementprocess to identifyoccupieddesks eachday tohelp with cleaning efficiency Wherepossible, implement a “clean vs.not clean”notification system for desks, conference areas, etc. Review andprepareplans for client/owner approval regarding changes to cleaning scopeor any additional services in response toCOVID-19protection Review client shifts tooptimize janitorial serviceperformed tomeet theneeds of the client and facility • touch surfaces and applications for tablets and screens 7 Supplies Ensure adequate stockofpaper andplasticproducts exists (toiletpaper, paper towels, etc.) Wherepossible,provideno-touch trash cans,hand soap, alcohol-basedhand sanitizer andwipes containing at least60percent alcohol,disinfectants, and disposable towels forworkers to clean theirwork surfaces Provide additionalhand sanitizer, surfacedisinfectantwipes and tissue available inworkspace, cafeterias,break rooms, elevator lobbies andhigh traffic areas andother common areas 8 PersonalProtectiveEquipment (PPE) Verify all inventoryof requiredPPE at the timeof reopening, recommendation is tomaintain a4week supply Provide employeeswith allnecessary trainingonproperuseof PPE equipment MaskDistribution forbuilding employees: recommended 1-2 xPerEmployee PerDay 9 VendorManagement Verify listof thirdparty serviceproviders andnotify vendorsof reopening Communicate, inwriting, to all thirdparty serviceproviders thenewbuilding and respective tenant space access andoperation protocols Address any service changes/limitations asneeded and reinstate suspended services Disable/Enable access ifneeded

b Clean evaporator coilswith a cleaner anddisinfectant

c Inspect thedrainpans and condensatedrains forobstructions

d Check fanmotors andblower assemblies

Preparing the Workforce

Building Access Policies & Procedures

e Lubricatemovingparts

Checkbelts for cracking andproper tension

g Inspect all electrical controls,wiring connections and fuses

h Inspect and cleanor replace allfilters

Vacuum anddisinfect all return airgrills

j Run ageneral system test to check forunusualnoises,odors andmeasure indoor/outdoor temperatures and systempressures asneeded 5 CoolingTowers

a Inspect fanblades for cracks and clean

b Remove and clean strainer in sump

c Checkgear reducer lubricant and refillwith factory-recommendedoil

d Cleangear reducer sightglass and check shaft thrust andplay

e Powerwash towerhotdeck and colddeck

Powerwash towerfill anduse scale remover asneeded

g Checkbottomofhot and colddecks for corrosion and rust

h Check the conditionof the fanmotor through temperatureor vibration analysis and compare tobaseline values i Performmeg-ohm testmotorwindings

BUILDINGRE-OPENINGCHECKLIST SUPPLIES& INVENTORY

BUILDINGRE-OPENINGCHECKLIST CLEANING

Changeoil ingearbox, ifneeded

k Inspect vibrations safety switch

l Ensure cooling towers are clean andwell-maintained -Ensure that cooling towers aremaintained (including start-up and shut- downprocedures)permanufacturer'sguidelines and industrybestpractices -Ensure that the tower andbasin are freeof visible slimeorbiofilmbeforeuse 6 AirCooledChillers

a Clean condenser coils and check for leaks and corrosion

Complete ü

NeedsAttention ü

NotApplicable ü

COMMENTS

Complete ü

NeedsAttention ü

NotApplicable ü

COMMENTS

b Check controls and safety circuits forproperoperation

MaintenanceSupplies

Level 1orLevel2Cleaning

c Condenser fans shouldbe cleaned,bearingsneed tobe checked forwear and lubricated d Belts and couplingsneed tobe checked, tightness checked and adjusted

Review spareparts and supplies inventory (mechanical,plumbing, electrical)paying particular attention tofilters andplaceorders accordingly

e Inspect the electricaldisconnect and contractor for tightness andnopitting

a Perform a level 1or2 cleaningperdefines scope

Compressoroil shouldbe tested for acid

g Checkoilfilter and change ifneeded

Ensure that all common areas, entrypoints to theproperty, elevator lobbies, elevators and common corridor restrooms are cleaned

h Checkpiping and compressor for any signsof leaks and test refrigerant pressures i Run ageneral system test to check forunusualnoises,odors andmeasure supply/return temperatures and systempressures asneeded 7 WaterCooledChillers

b Tools and equipment are inproperworking condition

Payparticular attention todoorhandles/ knobs, light switches, staff rooms,desktops, washrooms andotherhigh touch surfaces

c Sufficient inventoryofPPE (such asmasks, goggles,gloves, etc) is adequate

a Checkqualityof condenser and chilledwater chemical levels

b Check conditionof condenserwater tubes and clean ifneeded

2 CleaningSupplies

c Check refrigerant level

Ensure that cleaningprovider and its staff are following the latestCDCguidelines forproper cleaning andmaintenanceofworkspaces

d Check refrigerantpurgeunit

Review site inventoryof cleaning chemicals, materials, and consumables to ensure inventory levels are alignedwith forecastedbuilding occupancy

e Checkoilheater

Checkoil levels

MailServices (if shipment cannotbe received securely)

Review andprepareplans for client/owner approval regarding changes to cleaning scope or any additional services in response to COVID-19protection

g Inspectmotors and starters

b Safetydata sheet is available for all chemicals and requirements for safeuse are followed

h Run ageneral system test to check forunusualnoises,odors andmeasure supply/return temperaturesonboth condenser and chilledwater and system pressures asneeded 8 WaterTreatment&Plumbing Ensurewaterheater(s) is/areproperlymaintained and the temperature is correctly set. -Determine if yourmanufacturer recommendsdraining thewaterheater after aprolongedperiodofdisuse -Ensure that allmaintenance activities are carriedout according to the manufacturer’s instructions -Make sure that yourwaterheater is set andmaintained to at least 120°F -Higher temperatures can further reduce the riskofLegionellagrowth,but ensure that you takemeasures toprevent scalding if youwaterheater is set to>130°F Flush yourwater system(s) for aminimumof30minutes -Flushhot and coldwater through allpointsofuse (e.g., showers, sink faucets, fountains -Flushingmayneed tooccur in segments (e.g., sectionor individualfloors) due tobuilding size andwaterpressure.Thepurposeofbuildingflushing is to replace allwater insidebuildingpipingwith freshwater. -Flushuntil thehotwater reaches itsmaximum temperature -After thewater featurehasbeen refilled,measuredisinfectant levels to ensure that thewater is safe foruse -Ensurewater features such as fountains continue to receive chemical treatmentorbedrained topreventbacterialgrowth -Treatmentof amenities such as swimmingpools,hot tubs should continue in amanner to ensure they remain safe forusewhen they are reopened touse. - In large commercialofficebuildings,drain andflush risers andwater storage tanks for aminimumof60minutes. -Replacefiltersonpantryfixtures, such as coffeemakers andwater a b c Clean alldecorativewater features, such as fountains and faucets -Be sure to follow any recommendedmanufacturerguidelines for cleaning -Ensure thatdecorativewater features are freeof visible slimeorbiofilm d Ensure safety equipment includingfire sprinkler systems, eyewash stations, and safety showers are clean andwell-maintained -Regularlyflush, clean, anddisinfect these systems according to manufacturers’ specifications. Maintain yourwater system -Consider contacting your localwaterutility to learn about any recent disruptions in thewater supply.This could includeworkingwith the local waterutility to ensure that standard checkpointsnear thebuildingor at the meter to thebuildinghave recentlybeen checkedor request thatdisinfectant residual entering thebuildingmeets expected standards. -After yourwater systemhas returned tonormal, ensure that the risk ofLegionellagrowth isminimizedby regularly checkingwaterquality parameters such as temperature,pH, anddisinfectant levels. f Ensure aproper inspectionof allp-traps andor locationwhere stagnantwater mayhavebeen an issueduring the limitedoccupancyof yourbuilding g Sitesneed to consider antimicrobialproductprotection including the systematic cleaningof theU-bend and associatedpipelines thatwillhelp reduce the riskof cross-contamination and associated infections.Regular decontaminationof these components is certainly a solution from an infection-controlperspective. h At aminimum, site teams should:flush toilets tofillP-Trap,pourwater infloor drains andflow sink tofillP-Trapwithwater 9 Restrooms a Considerno-touch appliances such as faucets, soapdispensers andpaper toweldispensers b Consideroptions forhands freedooropeners, such as “footpulls” c Placewastebinnear exitdoors to accommodate easydisposalofpaper towels whenopening thedoors 10 VerticalTransportation a Equipment should continue to receive itsmonthly ‘exercise’ andmaintenance. Thiswillmake theprocessof return to servicemuchquicker and easier. b If elevators/escalatorshavebeenplacedoutof serviceornotused for longer than 14days, consultwith an elevator contractoror consultant todetermine what checks/maintenance shouldbeperformedprior toplacingunitsback in operation 11 LifeSafetySystems Ensurefireprotection systems are in service and are functional asperdesign. Also check that the sprinkler control valves areopen.Associatedfire alarm andmonitoring systems should continue to relay any alarms tobuilding management so they can respond asneeded. Continue tonotify your risk insurerof anyfireprotection impairments. It is important to ensure that your specific risk insurerwill continue to followupon impairments. A complete site/buildingwalkthrough shouldbe completed to ensure all systems arenormal, all exitdoors and critical/sensitive areas appearnormal, and alarm systems still activated. Emergencybuilding support systems should againbe evaluated for reliability andoperational availability (e.g.dieselgenerators andfirepump tanks). If any required testingwas skippedduring the shutdown, ensure your localfire departmentdoesnotmandate additional testingordocumentation Performfire extinguisher,AED required checksprior to re-openingof site. e dispensers, andflush for aminimumof30minutes. -Considerperformingdomesticwaterquality testing

NotifyUSPS to restartmail service

Notifyprivate couriers to restartdeliveries

c Cleaning equipment and tools are inworking condition

INSPECTEDBY:

Cleaning staff should review and complete refresher trainingongeneral cleaning, disenfecting and site-specificprotocols

DATE:

INSPECTEDBY:

DATE:

Supplies & Inventory

Cleaning

Pre-Checks

BUILDINGRE-OPENINGCHECKLIST THIRDPARTYSUPPLIERS

Complete ü

NeedsAttention ü

NotApplicable ü

COMMENTS

Coordinatewithvendors

a Verify listof thirdparty serviceproviders

Communicate, inwriting, to all thirdparty serviceproviders thenewbuilding and respective tenant space access andoperations protocols

c Address any service changes/limitations as needed

12 Other

INSPECTEDBY:

DATE:

Third Party Supplers

Equipment Startup

To download the checklist in Excel format, click here.

RECOVERY READINESS: TRI-STATE

Made with FlippingBook Publishing Software