Appendix Files_ALL

Policies and Procedures

Moving Procedures Moving In These guidelines have been prepared to assist in the process of relocating your offices. Items that need to be addressed are as follows:

• Lobby Directory and Suite entry signage • Lease commencement date addendum

• Keys (suite entry, restroom) • Electronic access cards/fobs • Freight elevator reservations • Allowable times for move in • Protection of common areas • Move in coordination meeting • Mail delivery • Monthly parking account set up • Moving company contact information/insurance certificate • Gym waivers • Certificates of insurance for both your company and your moving company

• Emergency contact information • Fire Floor Warden Designations

Regarding your signage, please contact the Property Management office for information on the lobby directory listings, as well as the building standard signage for your suite entry doors. Regarding your lease commencement dates, a sample of the addendum that will need to be executed is attached attesting to this date. Please also complete the “Key Request” form, indicating how many copies of the restroom keys and access cards will be required. Suite keys will be provided upon substantial completion of the tenant build out or prior to occupancy. Your initial request for access cards will require a list of individuals who will be holding these cards. This initial request can be entered into the work order request web site, Building Engines, www.requestcom.com. As soon as your move date has been determined, please contact the management office at +1 202 785 0466. Please also provide three (3) after hour’s emergency contacts, as well as designation of your Floor Warden and Deputy Floor Warden for evacuation training purposes in addition to the other contact information requested on the “Customer Contact Form”.

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